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Technology Guides for Students

A central place for common technology-related questions and solutions for students at Viterbo University.

Overview

Have you ever tried to send a classmate or professor a document, but they can't open it?  A fix to this solution is to find out what format of document they can open, then use the "Save As" feature  to save a copy of your document in the needed format.

Not only can you use the function of “Save As” to make a new copy of a document and rename it, but it has other very useful functions. To find this useful function you will need to click on “File”.


Note: If you use this function frequently, you can add it to your “Quick Access Toolbar” at the top of Office and Office 365 documents.


Office (On Windows OS):

  1. In your Office document, in the upper left-hand corner, click on “File”.

  2. Then, click “Save As” in the menu that opens.

  3. Select the location you want to save the new document to and click “Browse” to the right of the menu of location options. Doing this opens the “Save As” window.

    1. Cloud Options

      • OneDrive will save to Microsoft’s cloud service.

      • Saving to the Google Drive file saves to a file that will periodically update to Google Drive based on your sync settings. (If Google Drive is set up).

    2. Computer

      • This option saves the document to your hard drive in the location of your choosing.

  4. Then, in the “Save As” window, in the “File Name” box, give your file a name selected by you or as requested by your professor.

  5. Next, click on the dropdown menu in the “Save as type” position. Select the document type you need or want, and click the “Save” button in the bottom right corner of the “Save As” window.


Note: This window also gives you the option to change where the new documents will be stored through the file navigation menus on the top and on the left-hand side of the window.



Note: There are many format selections available. Most notably, the PDF format and ODT format are available.


 

Office 365 (On Windows OS):

  1. In your Office document, in the upper left-hand corner, click on “File”.

  2. Then, click “Save As” in the menu that opens.

  3. Select the destination in which you want to save the document (OneDrive, Sites, This PC).

Open Office (On Windows OS):

  1. In your Writer document, in the upper left-hand corner, click on “File”.

  2. Then, click “Save As” in the menu that opens.

  3. Select the location you want to save the new document to.

  4. Then, in the “Save As” window, in the “File Name” box, give your file a name selected by you or as requested by your professor.

  5. Next, click on the dropdown menu in the “Save as type” position. Select the document type you need or want, and click the “Save” button in the bottom right corner of the “Save As” window.

 

 

 

 

 

 

 

 

 

 

 

Pages (On Mac OS):

  1. Click “File”, hover over “Export to”, and then select your desired format type.

  2. The “Export Your Document” dialog box will open, under your desired format tab, select the Word format in the menu, which is between PDF and Plain Text.

  3. Click “Next”. This will open the “Save As” dialog box.

  4. Click in the “Save As” Box and give your document a name.

  5. Select the file you wish this document to be saved to, then click “Export”. By clicking export you are saving a copy of this document in your selected location in the format you selected.

 

Google Docs:

  1. Click “File”, hover over “Download”.

  2. Then select desired format. This will automatically download a copy of your document (using the original name of the document) to your default download file.


‚ÄčNote: Google Docs automatically saves your work while working online.